Privacy Policy

Luis Ferreira Alves Photography Award

Effective Date: [07-01-2025]

The Luis Ferreira Alves Photography Award (hereinafter "Competition") values your privacy and is committed to protecting your personal data. This Privacy Policy outlines how we collect, use, and safeguard your personal information.

1 - Data Collection

We may collect the following personal data when you participate in the Competition:

Profile Information: First and last name, date of birth, gender, nationality, postal address, telephone number, biography, and email address.
Project Information: Project title, year and place of creation, project description, and submitted photographs.
Technical Data: Metadata associated with submitted images and digital files.
Other Information: Any additional information you voluntarily provide as part of your submission or communication with the Competition.

2- Purpose of Data Use

We process your data for the following purposes:

To manage your participation in the Competition, including registration, evaluation, and communication.
To verify the eligibility and authenticity of submissions.
To publicize the Competition, including publishing shortlisted and winning projects in exhibitions, catalogues, and promotional materials.
To respond to inquiries and provide updates about the Competition.
To comply with legal obligations.

3 - Data Sharing

Your data may be shared with the following entities under specific circumstances:

Jury Members and Advisory Board: To evaluate and assess your submissions.
Competition Partners and Sponsors: For promotional and organizational purposes.
Third-Party Service Providers: To facilitate submission and communication processes (e.g., Picter platform).
Legal Authorities: When required to comply with applicable laws and regulations.

We will not sell or rent your personal data to third parties.

4 - Data Retention

We retain your personal data for as long as necessary to fulfill the purposes outlined above, or as required by law. This includes:

Retention of images and project descriptions for archival purposes, as part of the Luis Ferreira Alves Photography Award archive.
Retention of contact details to inform participants of future editions of the Competition.

5 - User Rights

You have the following rights regarding your personal data:

Access: Request access to your data and obtain a copy of it.
Correction: Request correction of inaccurate or incomplete data.
Deletion: Request deletion of your data, subject to legal or contractual obligations.
Restriction: Request limited processing of your data.
Objection: Object to the processing of your data for specific purposes.
Data Portability: Request a copy of your data in a structured, commonly used, and machine-readable format.
Lodge Complaints: Lodge a complaint with your local Data Protection Authority if you believe your rights under GDPR or other laws have been violated.

To exercise these rights, please contact us using the information provided below.

6 - Data Security

We implement appropriate technical and organizational measures to protect your data against unauthorized access, alteration, disclosure, or destruction. These measures include:

Secure data transmission and storage practices.
Restricted access to personal data to authorized personnel.
Regular monitoring and evaluation of data protection practices.

7 - Legal Basis for Processing (GDPR Compliance)

We process your personal data based on the following legal grounds:

Consent: When you provide explicit consent for specific purposes (e.g., receiving newsletters and announcements).
Contractual Necessity: To perform contractual obligations related to your participation in the Competition.
Legitimate Interests: To manage and promote the Competition effectively.
Legal Obligations: To comply with applicable laws and regulations.

8 - International Data Transfers

If your data is transferred outside the European Economic Area (EEA), we ensure appropriate safeguards, such as:

Standard Contractual Clauses (SCCs) approved by the European Commission.
Adequacy decisions for countries with data protection laws equivalent to the GDPR.

9 - Cookies and Consent Withdrawal

We do not use cookies or similar tracking technologies on our website. Participants can withdraw consent to receive newsletters and announcements by using the opt-out link provided in all communications or by contacting us directly.

10 - Contact Information

If you have any questions or concerns about this Privacy Policy or wish to exercise your rights, please contact us at:

Email: info@luisferreiraalvesphotoaward.com
Postal Address: PO BOX 001601, 4108-007 Porto, Portugal
Website: luisferreiraalvesphotoaward.com

11 - Updates to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or for other operational, legal, or regulatory reasons. We encourage you to review this policy periodically for any updates.

Last Updated: [07-01-2025]